governance at a glance - september 2011

September 2011 – The Start of a New Year

Note: This document is retained for historical purposes only and should not be used for current college information. The links on this page are no longer updated and may be broken or disabled.

The college governance committees have already been hard at work this term, in fact, many committees have met several times. Here’s what they’ve been working on:

What is in this issue:

College Council (CC)
Institutional Planning Council / Accreditation Steering Committee (IPC)
Integration Council (IC)
Budget Committee (BC)

College Council (CC)

  • A new vice-chair, Rachel Westlake, was elected and will serve with Ann Patton, chair.
  • The Council accepted the Accreditation Focused Mid-term Report.
  • Changes in DVC Procedure 1001.02 - College Council Function and Membership were approved to clarify the council’s role as the primary procedure making group, while also serving as an initial forum along with the IC for providing guidance and direction to address college issues as the arise.
  • IC reps presented and responded to their annual report from 2010-11. The CC accepted the report and will continue to review and discuss.
  • The CC sponsored a budget scenario workgroup on Friday, Sept 9. The workgroup consisted of reps from the four governance committees, plus the College President and the VP of Finance and Administration. They used scenarios to review the budget process, identify areas of common understanding, and discover areas where further clarification is needed.
  • The CC reviewed and reflected on its charge and function.
  • The CC will conduct a self-survey to determine if and when they should have a retreat, and if meetings need to be extended to two hours.
  • The CC approved the merger of the IPC with the Institutional Effectiveness Committee. They will be reviewing the charge and membership at a future meeting.

For more detailed information from the College Council:

https://insite.4cd.edu/orgs/caco/dvc/org-dvccc/default.aspx

The next College Council meeting will be held Monday, September 26 at 2 p.m.

Current Chairs: Ann Patton (classified) and Rachel Westlake (management)

 

Institutional Planning Council / Accreditation Steering Committee (IPC)

The CC has recommended the merger of IPC and Institutional Effectiveness Committee. IPC drafted a revised charge, which will be presented to CC for consideration.

IPC is working closely with the Student Equity Committee to support the development of a college-wide Student Equity Plan. IPC’s goal this year is to further develop college-wide planning processes that are informed by the unit level, gross-roots, ground up, and inclusive of a wide group of stakeholders.

For more information, please visit:
https://insite.4cd.edu/orgs/caco/dvc/org-dipc/default.aspx

The IPC’s next meeting will be September 21, 2:30 p.m.

Current Chairs: Despina Prapavessi (faculty) and Emily Stone (management)

 

Integration Council (IC)

In its 2010-11 Annual Report, the IC identified the need for college-wide discussions to clarify a shared vision of the college and where it is heading, a discussion that will help the college set priorities and make plans in the current difficult environment.

At its September 16 meeting, the IC heard reports from several campus groups currently charged with developing college plans. They discussed the progress they are making and the difficulties they are encountering as they do their work. These reports will help ground a discussion about next steps to help stimulate further discussions in the near future.

For more information, please visit:
https://insite.4cd.edu/orgs/caco/dvc/org-dic/default.aspx

The Integration Council’s next meeting will be Friday, October 21 at 10 a.m.

Current Chairs: Andy Barlow (faculty) and Kim Schenk (management)

 

Budget Committee (BC)

The VP of Administration and Finance provided a handout entitled “Major Budget Categories for the 2011-12 Annual Budget Plan” (available in the portal.) This handout converted the ICs program review report into an introductory list of needs for the college. The BC will ask the IC for further detail to help the BC make recommendations. The BC will formalize a process for gathering college needs. The college will need to have conversations around tutoring, HR, supplies, and ongoing vs. one-time money. BC will discuss available funding at the next meeting.

BC is beginning work on phase 3. They are considering starting by defining base allocations while thinking about what parameters they will use for a redistribution process. They are clarifying the desired outcome and what the end product will look like. Phase 3 will be a standing agenda item for the meetings this year.

For more detailed information from the Budget Committee:

https://insite.4cd.edu/orgs/caco/dvc/org-dbc/default.aspx

The Budget Committee’s next meeting will be September 30, 9 a.m.

Current chairs: John Hanecak (faculty), second chair is vacant

For the charges and functions of the above committees, please see the College Committee Handbook.

A huge thank you to Jeanie Dewhurst and Shemila Johnson for making it possible for ALL DVC constituencies, including our students, to access our governance committee minutes and agendas through the InSite portal. Follow links above or log on to the portal, click on the committee tab, and scroll down to the list of DVC committees.