August 2013

Progress and Decisions – August 2013

Our governance groups worked extremely hard last spring, many completing annual reports and other year-end activities.

Strategic planning

The constituency-represented strategic planning group drafted the following text shared by the president on opening day to stimulate dialog:

Strategic directive – Diablo Valley College will improve student success

Goal 1: The college will foster excellence by integrating best practices in academic programs and student support services.

Goal 2: The college will align its governance, operational and planning processes to ensure institutional effectiveness..

Goal 3: The college will effectively direct and augment its resources to increase student learning and success.

Goal 4: The college will develop and implement a human resources plan to maximize employee expertise to support the institution’s commitment to excellence and equity.

2012-13 governance actions

The President accepted the following recommendations:

College Council Recommendations
Institutional Standards
Institutional Learning Outcomes (ILO’s)

Governance committee and council reports

All governance meetings are open to all members of the campus community; you are always invited to attend.

College Council (CC)

In spring 2013, the College Council developed and submitted Recommendations to the College President on 2012-2013 Resource Allocation, based on reports and recommendations from the Integration Council and the Budget Committee. CC initiated a review of college governance procedures, while recognizing and honoring the unique role of the Academic Senate with regards to academic and professional matters. CC also conducted the annual evaluation process for college committees, including an internal and external evaluation of the College Council, and continued to build collaboration among senates and governance committees, clarifying and increasing transparency of committee responsibilities, interconnectedness and workflow.

The CC was challenged to maintain the continuity of its leadership, with the vice chair having to step down this spring, and putting into question who would serve as chair next year. The situation was resolved through cooperation and collaboration among and across constituency groups. The CC members also are challenged by the breadth of information covered in meetings, making it difficult to evaluate the diversity of proposals and recommendations that come to the CC.
Current Chairs: Rachel Westlake (management) and Stacy Shears (management)

Integration Council (IC)

The Integration Council gathered qualitative information from the program reviews and has developed a 2013 Qualitative Report based on a review and analysis the qualitative aspects of program review. The goal of the report is to inform the development of goals and objectives of the college-wide Strategic Plan.
Current Chairs: Beth McBrien (faculty) and Kim Schenk (management)

Budget Committee (BC)

During its last meetings for the academic year, the Budget Committee sent four items to the college council for approval. These items included the revision to the DVC budget procedure, the recently written procedures on forming tentative and adopted budgets, the revision to the BC charge and membership, and finally the annual committee evaluation.
Current chairs: Ray Goralka (faculty), second chair Michael Almaguer (management)

Institutional Planning Council (IPC)

The IPC is in the final stage of completing a common template to use for college plans to help unify DVC’s approach to planning. The new college strategic student and equity plans will employ a version of the template. IPC also completed the closeout of the current Strategic Plan in preparation for the adoption of the last Strategic Plan.

The charge for the IPC was revised and approved by College Council on May 20, 2013 after input from the Classified and Faculty Senates. The new charge will refine the role of the IPC in the resource allocation process. The strategic planning writing group has been working on goals and objectives for the new Strategic Plan and a draft will be released early in fall 2013.

IPC meets to kick off the 13-14 year on August 28, 2-4 p.m. in BFL CCR.
Current Chairs: Tish Young (management) co-chair position is open

For the charges and functions of the above committees, please see the College Committee Handbook.

All DVC constituencies, including our students, to access our governance committee minutes and agendas through the Insite portal. Follow links above or log on to the portal, click on the committee tab, and scroll down to the list of DVC committees.