September 8, 2009
Work Group Leads are: Ted Wieden and Sue Handy
Recommendation 1: Decision making roles
The team recommends that the college clarify the decision making roles of constituent groups in the establishment of the campus organizational structure and implement a participatory process to advance the mission and goals of the institution. (Standards: IA3, IB1, IB2, IVA1, IVA2a, IVA3, IVB2b)
Results
As part of the accreditation work, Work Group One proposed revisions to the college organizational committee structure. These proposals were followed up with additional consultation and collaboration -- through information collected from other accreditation Work Group minutes; draft written Work Group reports; summer Parking Lot Task Force meetings; and revisions at the July AOTF meeting.
There were four new committees proposed: College Council (chair, membership, charge, function and responsibilities have been proposed); Integration Council (chair, membership, and some functions, have been proposed); Facilities and Space Allocation Committee; and the Enrollment Management Committee (both of which need additional work regarding chair, membership, charge and functions, to be completed during fall 2009).
Additional proposed committee changes include: a change in title and membership for a Budget Committee (picks up functions of former Budget Oversight Committee); change in name and some functions for Planning Council to Institutional Planning Committee; creation of the Institutional Effectiveness Work Committee combining the charge and functions of the Accountability & Research Committee and the Student Learning Outcomes Committee; and dissolving of the Leadership Council, Budget Oversight Committee, Budget Review Committee, Accountability and Research Committee, Student Learning Outcomes Committee and Instructional Council. There are some additional minor changes to other committees which will report to the new College Council rather than the old Leadership Council.
In addition to the changes in the committee structure, Work Group One also proposed a comprehensive annual evaluation process for the College Council to ensure continuous college improvement. (IB)
Following is a flow chart with the basic committee structure that is followed by the chart of committees with proposed changes that need to be made.
Click here to view pdf
Continuous Improvement
The information concerning the changes to the committees was introduced at the Leadership Council on August 10, 2009, which is the current body tasked by College Procedures to make changes. (Evidence 1.5, 1.29, 1.30). This introduction was the formal dissemination process to the constituent groups. Once input has been gathered, then a meeting with the Academic Senate will be held regarding any proposed changes that fall under the Academic and Professional Matters, as currently outlined in college procedures (1001.02 and 1009.01). As committee changes are completed they will be reflected in the DVC Handbook on College Committees.
What follows is a draft of the proposed committee changes. It does not include the charges and functions given to the committees.
|
Council, Committee, Task Force, Workgroup |
Reports to |
Leadership (Chair Structure) |
Notes |
|
College Council |
|
Chair/Vice-Chair; rotating (Admin, Classified, Faculty) |
Permanent Vice-Chair position for ASDVC |
|
Integration Council |
College Council |
Co-Chairs: Instructional Services, Student Services and Administration. TBD |
New body endorsed at the May 15 AOTF meeting. |
|
Budget Committee |
College Council |
Co-Chairs: Administration and Faculty (new chair configuration)TBD |
Name Change from Budget Oversight Committee to Budget Committee |
|
Institutional Effectiveness Work Committee |
Institutional Planning Committee |
Co-Chairs: Administration and Faculty TBD |
Instructional SLOs (work done by a Faculty Senate committee) come to this committee for information and reporting purposes only. |
|
Institutional Planning Committee |
College Council |
Co-Chairs: Administration and Faculty (new chair TBD) |
Membership remains the same 2 Administration 2 faculty, 2 classified, 2 students (1 Person from SRVC within those listed above. |
|
Enrollment Management Committee |
Vice President Student Services (VPSS) and Vice President Instruction (VPI) |
Co-Chairs: Rotating (always one Administrator) TBD |
Twice yearly joint meeting with the Matriculation Committee |
|
Facilities and Space Allocation Committee |
College Council |
Co-Chairs: Administration and Classified TBD |
New committee |
|
Information Technology Committee |
College Council & Integration Council |
Co-Chairs: Exec Dean of IT and Faculty |
Charges, functions, and membership remain the same |
|
Cultural Diversity Committee |
College Council |
Chair: Elected by Committee |
Remains the same current membership is 3 administration, 3 faculty, 3 classified, 3 students |
|
Foundations for College Success |
VP SS, VPI, Faculty Senate, College Council |
Coordinators of the Program are co-chairs |
Remains the same |
|
Matriculation Committee |
VP SS, VP I and College Council |
Chair: Dean Outreach, Enrollment Services & Matriculation |
Twice yearly joint meeting with the Enrollment Management Committee |
|
Safety Committee |
Facilities and Space Allocation Committee |
Co-Chairs: Administration, District Police Safety Officer and Classified (new chair configuration) TBD |
Current membership: 2 Administration, Police Services Lieutenant, Safet7 Officer, 3 faculty, 3 classified, 1 student |
|
Staff Development Committee |
College Council and Senior Dean of Curriculum and Instruction |
Facilitator: Senior Dean of Curriculum and Instruction; Chairperson: Selected by committee vote. |
Current membership: 2 administrators, 2 faculty, 2 classified, 1 student, staff development coordinator |
|
Sustainability Committee |
Facilities and Space Allocation Committee |
Co-Chairs: Administration, Classified and Faculty (new chair configuration) TBD |
Current membership: 3-5 administration, |
|
Workforce Development Committee |
Institutional Planning Committee or Integrated Council |
Co-Chairs: Dean of CTE and CTE Faculty (new chair configuration) TBD |
Current membership: 3 Administrators, 10 faculty, 1 counseling rep, 1 classified, 1 student services, 1 student. |
|
Accountability and Research Committee |
Institutional Planning Committee |
Chair: Dean of Planning, Research & Student Outcomes |
Merged with the College-Wide SLO Committee to create the Institutional Effectiveness Work Committee |
|
Student Learning Outcomes Committee |
|
|
Merged with College-Wide SLO Committee to create the Institutional Effectiveness Work Committee |
|
Budget Review Committee |
|
College President |
Replaced by the Budget Committee/Integration Council |
|
Instructional Council |
College Council* |
Co-Chairs: VP AA and Faculty |
Replaced by Integration Committee |
|
Leadership Council |
|
College President |
Replaced by the College Council |
|
Budget Oversight Committee |
|
Vice-President for Finance and Administration |
Replaced by the Budget Committee |
Plan of Action
All committee changes will be completed and implemented by December 31, 2009. As decisions are approved regarding the DVC committee structure, changes will be proposed to the appropriate college procedures to ensure continuity -- all procedure changes will also be completed and implemented by December 31, 2009
